Medical Software Functions

Efficient electronic medical records program comes with many useful options that makes this package more user friendly and accessible. The medical software also has several templates that permit the user to create useful records and charts for all the patients. These templates also allow the medical professionals to successfully customize the important files and easily move them to external storage media like USB thumb drives. The package has adequate functionality to allow the user to review and sign the medical record of each patient.
The EMR software has numerous other functions and often developers make their package highly customizable to the needs of their customers. The electronic medical records package can be easily linked with all other business aspects. Medical finances of each patient can be imported and detailed schedule of patients aside from appointments are available to the doctor and other person in the clinic or hospital at the click of the mouse. Many clinics have multiple email accounts and this medical software can connect to each of them with ease.

Maintains medical records safely

As large number of private clinics and hospitals are adopting such software packages to automate their operations, there is much concern about the privacy of patients and ways to keep all such information confidential. With all such latest medical billing solutions, there is no need to worry about viruses, hackers or malware as leading EMR packages come equipped with state of art security features that can stop any form of cyber attacks.
Every staff member can be assigned his or her own username and password for keeping track of what is being accessed from where and this program can easily be set up to allow only authorized person to access particular information as a result of which nobody can view the complete details without proper authorization. Useful voice recognition features have been incorporate in many latest versions of EMR software.

Green aspect of EMR Software

Environmentally conscious people will be happy to note that with the use of such software packages, there is less requirement of paper in the hospitals or medical clinics.

Patients are also satisfied that their medical records are now just a click away and there are no files which may end up in dumpster due to improper handling. EMR software offers benefits for both the doctor and patient.

All physicians want to give their patients the best, and quality EMR software should allow doctors to provide state-of-the-art care by eliminating sub-standard systems that could potentially harm the reputation of a facility. For example, many certified systems are designed to communicate with one another, making it much easier for patient data (including referrals, subscriptions and emergency medical information, to name only a few) to be shared between various healthcare facilities. This ensures accuracy of information, as patients will no longer be required to remember and transmit pertinent messages or to carry paper files around on various doctor visits.

In addition to making it easier to transmit medical information, EMRs also greatly reduce the risk for error – both with respect to medical care and billing systems. Historically, the likelihood of making an error when entering and transcribing information by hand on paper documents has been high, but statistics have already shown a dramatic reduction in such errors among facilities that have adopted electronic medical records. Also important, EMRs prevent the total loss of patient information, since everything is routinely backed up on a remote server. Even in the event of a fire that destroys an entire facility, digitally stored records would be kept safe, while their paper counterparts would be reduced to little more than ashes.

As with any new technology, the idea of EMRs will undoubtedly take some getting used to – for both physicians and patients – but over time it will continue to become more apparent that the benefits far outweigh any possible risk. In the end, both sides will ultimately benefit from the added security, accuracy and efficiency that EMRs can provide.

When dealing with paper records, it is easier to apply the concept of ownership, but the freedom that is inherent to digital storage media makes it a much more challenging issue. As it stands, any business entity that sets out to act as an intermediary, compiling patient medical information in “bundles” to use it for marketing or research purposes, must have clear patient permission to use the information. Unfortunately, the recent push to support widespread adoption of EMRs has caused some states to pass tough new privacy laws in an attempt to protect citizens, and these laws are working to decrease the overall effectiveness of EMR software systems.

In fact, according to a recent study by the Massachusetts Institute of Technology, which appears in the Management Science Journal, hospitals have seen a decline in EMR adoption in states where privacy laws restrict their effectiveness. These states have also seen an 11 percent reduction in EMR adoption over a three-year period. Comparatively, states that have no “beefed up” privacy laws have seen a 21 percent gain in the same time period. Interestingly, a recent report by the American Association of Homes and Services for the Aging found that nursing homes are leading the healthcare industry for having the total number of EMR software systems that are currently being adopted.

The study goes on to say that, in states with strict privacy laws meant to restrict EMRs, networks of hospitals and individual medical providers are the most affected, becoming the least likely healthcare entities to adopt digital recordkeeping systems. Conversely, in states without these laws and regulations, it is common for all hospitals in a region to decide to go digital at once. The good news is that, with the support of the Federal Stimulus Package, lawmakers are actively trying to find a way to encourage the widespread adoption of EMRs, while still providing patients with the privacy and security they demand.

Patients who have a digital personal health record can authorize physicians and other healthcare professionals to access (and add content to) their secure medical histories, thereby making it easier than ever to keep things up to date. Active, engaged patients will not only make better decisions when it comes to their own health, but they will also work with providers to make more meticulous choices than the current healthcare system often does. As a result, costs and surgery rates are likely to decline since records are all in one place, also reducing the chance for medical errors.

The fact that most of our nation’s medical records are not already in digital form seems mind-boggling when you compare it to, say, the way we track our financial records, but the ball is finally rolling to make electronic medical records a reality. Nothing is more important than our health, and keeping accurate, accessible records is essential to proper healthcare management.

A non-profit organization, CCHIT announced late last year that it would offer new testing programs owing to the current realities of the healthcare IT market, which was greatly impacted by the funding set aside for such endeavors by the American Recovery and Reinvestment Act of 2009. One of these new programs, known as Preliminary ARRA 2011 Certification, tests EMR software systems specifically for compliance with the limited criteria set forth by the Department of Health and Human Services (HHS) and the Centers for Medicaid and Medicare Services (CMS). This certification will help to ascertain which systems meet ‘meaningful use’ criteria, used to determine which facilities will be eligible to receive a portion of the estimated $34 billion in federal stimulus money that has been set aside to digitize heath recordkeeping systems.

In addition, CCHIT will also offer a CCHIT Certified 2011 testing program that will employ a complex set of more than 300 criteria that has been compiled by the organization since its creation. The CCHIT Certified 2011 testing program will most likely closely resemble previous certification programs that have been developed by the organization, but will be adjusted so systems that pass will also meet ARRA criteria.

When it comes to an exact definition for ‘meaningful use’ of EMR software systems, it can be complicated, but CCHIT has worked hard to ensure that certified systems enable healthcare facilities to meet ‘meaningful use’ standards, and therefore qualify for federal stimulus subsidies. Therefore, it is essential for physicians and healthcare providers to take the time to make sure that any EMR software system they are considering meets these guidelines and has been properly certified.

Working with a reputable consulting firm can help you get to the bottom of your practice’s needs, but a good rule of thumb is to find a system that will enable you and your staff to electronically complete all necessary tasks in the same amount of time (or less) than it takes to do them on paper.

Good EMR software systems should be able to accommodate doctors who are used to dictating, as well as those who prefer to type their notes. Also, scheduling appointments should be a snap, but ask about integration to make sure staff members don’t have to toggles back and forth between two systems. You should be able to quickly and easily scan paper documents into the system, and sending a prescription electronically should take mere seconds. Finally, allowing faxes to come directly into the EMR system should help the overall work flow, while staff members should be able to enter information regarding vital signs at the point of care by using a tablet, touch screen or laptop in the examination room.

You should also be able to easily track your clinic’s overall performance on a daily, weekly, monthly and yearly basis. Many EMR software systems will allow doctors to chart the demographics of patients, revenues and accounts. This data allows you to evaluate the performance of different areas of a facility, spot trends and ultimately enhance your services by adjusting to the unique needs of your practice. On a very basic level, your EMR software system should also allow you to collect relevant information about the number of physicians on staff, the staff-to-physician ratio and the average number of phone calls that are received daily.

In order to determine your facility’s software requirements, it is helpful to perform a cost-benefit analysis that will help you choose between various available systems. In order to avoid costly purchasing errors, it is essential to choose a system that fits your budget and your needs prior to implementation. In general, it is typically best to look for EMR software that meets every current need but can also easily be scaled to meet future requirements.

When conducting a cost-benefit analysis for EMR software, begin by having a clear understanding of what you will need the software to do. For example, systems can often produce data regarding your facilities’ staff to physician ratio, the average number of calls you receive in a given time period and the patient capacity of the center, to name only a few.

It is also important to gauge the amount of training your staff will require, and to determine whether or not that service is included with the price of the software package. Inevitably, there will be a learning curve as everyone gets used to the interface and various features of the software, and any resulting hurdles are much more easily overcome when training is provided during the implementation process.

In addition to providing the software, providers will also configure all hardware to meet the needs of your facility. In many cases, practices will find they must purchase a significant amount of new hardware in order to meet the needs of running a digital recordkeeping system. Since it is essential to provide the proper support for the infrastructure of your new system, the price of things like new server stations, printers and computers should also be figured into the cost-benefit analysis. It is also prudent to consider the longevity of new equipment, so be sure to work with a reputable dealer who will provide direction, support and maintenance if necessary.

While all of this may seem a bit overwhelming at first, healthcare facilities and physicians can ultimately save time and money by doing extra legwork on the front end of the project. EMRs are beginning to revolutionize the way we provide healthcare, so be sure to ask the right questions and consult with an EMR expert before choosing a software system for your facility.

The idea is ostensibly to encourage the adoption of electronic medical record (EMR) software systems that provide highly reliable, efficient recordkeeping, and which also protect patient safety and privacy – all the while eliminating sub-standard systems that could compromise the integrity of healthcare facilities by violating a patient’s right to privacy.

Certified EMR adoption is encouraged in part by provisions in the stimulus law that call for Medicaid penalties – that is, cuts in reimbursements for healthcare facilities that choose not to adopt a certified EMR software system. A recent report from the PricewaterhouseCoopers’ Health Research Institute predicts that these Medicaid penalties could ultimately do more to encourage physicians to adopt certified EMRs than other incentives, including cash for purchasing and implementation.

Medicare and Medicaid are also offering maximum bonuses of $44,000 and $63,750, respectively, to help individual healthcare facilities adopt certified EMRs. The Department of Health and Human Services (HHS) is responsible for choosing the criteria that will separate qualified EMR software systems from those that will not be eligible to receive incentives, and they have already announced that there will be multiple certification bodies, but each one will be required to certify EMRs using criteria specified by the HHS.

Although the development of the exact criteria is still part of an ongoing process, the Health IT Advisory Committee – a group responsible for advising the HHS – has announced that they will ‘grandfather in’ vendors that obtained certification for software systems in 2008 from the Certification Commission for Health Information Technology (CCHIT). Ultimately, it seems that physicians will be able to move ahead with confidence to implement new digital recordkeeping systems – as long as they take the time to ask the tough questions and understand all of the rules before jumping into the game.

Thanks to these advances in technology, healthcare professionals can now empower patients to gain control over their own medical histories – and encourage them to spread the word about Google Health among friends and family as well! Asking patients to import their medical records to this platform is a crucial step in digitizing health records, as healthcare software and device developers can then create personalized information for each user by accessing the patient’s information from the operating platform.

Google Health has taken the user’s privacy concerns into account as well, implementing the highest level of online security that includes but is not limited to the use of digital certificates and end-to-end public key encryption. In addition, Google Health allows physicians to analyze cross sections of a single patient’s medical history, and/or to compare it with multiple patient histories – as long as the patients have all granted access.

Patients can formulate electronic medical records in Google Health simply by creating a Google account and signing up for Google Health. Next, they are prompted to import their records online and to add the name and location of any medical providers. There is also room to add a variety of other medical information, as well as a number of questions that must be answered, including data regarding the patient’s height, weight, age, existing medical conditions, etc.

Physicians and patients who work together via Google Health will be ahead of the curve in the effort to centralize the nation’s medical records. Doing so will prevent loss, reduce errors and improve the quality of care – what are you waiting for?

Kirsten E. Silven

In fact, perhaps one of the most important functions of EMRs is that they allow doctors, specialists and hospitals to easily and accurately share important patient information. Data regarding blood glucose levels, medical history, blood type and current medications – to name only a few – would be instantly available to any medical professional a patient chooses to see. Not only would this allow for his/her care to be increasingly comprehensive, but it would also provide easy access to vital information in the event of an emergency.

In addition to the benefits that EMRs provide for individual patients, the ability for healthcare professionals to exchange and view aggregated data is another huge advantage of using digital recordkeeping systems. In fact, a recent study by PricewaterhouseCoopers, titled, “Transforming Healthcare through Secondary Use of Health Data,” shows that hospitals and physician’s practices have already begun to use this data to reduce errors, improve outcomes and increase the opportunities for revenue.

Although data sharing still has a way to go before reaching its full potential, organizations like The Centers for Medicare and Medicaid Services (CMS) are working on ways to begin accepting and utilizing clinical quality data directly from the electronic medical records of hospitals. This could prove to be a real boon for medical care in the U.S., since it would allow doctors to view verifiable, comprehensive data about chronic diseases and other health issues, and would also provide valuable insight into the effectiveness of various treatments. In the years ahead, EMR software solutions will continue to become an integral part of how healthcare facilities operate, and the easy exchange of electronic health information will be a vital part of this endeavor.